ICGEB Arturo Falaschi Fellowship Programmes Frequently Asked Questions

Search here to find answers to your questions regarding Eligibility, Applications, Certificates and more

Eligibility criteria

Can I apply if I am not a national of an ICGEB Member State?
No, applicants must be nationals of an ICGEB Member State.

I am of Indian nationality. Can I apply for an Arturo Falaschi fellowship for the ICGEB New Delhi Component?
No, nationals of India, one of the ICGEB Host Countries, are not eligible to apply for ICGEB Fellowships in their home country, unless they are working abroad for more than 2 years at the time of application.

I am of South African nationality. Can I apply for an Arturo Falaschi fellowship for the ICGEB Cape Town Component?
No, nationals of South Africa, one of the ICGEB Host Countries, are not eligible to apply for ICGEB Fellowships in their home country, unless they are working abroad for more than 2 years at the time of application.

I am a citizen of an ICGEB Member State but I have lived in Australia for the past 9 years. Am I eligible to apply?
Yes, applicants must be nationals of an ICGEB Member State, regardless of the country they have lived in.

I belong to a Signatory Country. Can I still apply?
No, the programme is open only to nationals of full ICGEB Member States.

I have double citizenship. Am I eligible for an ICGEB fellowship?
Yes, as long as one of your nationality belongs to an ICGEB Member State.

I received my PhD more than 5 years ago, am I eligible for a long-term post-doc?
Yes, however please note that preference is given to candidates below the age of 35.

I will graduate after the March deadline. Can I still apply for a long-term PhD fellowship? Can I apply for a PhD fellowship even if I have not received my degree yet?
Yes, you may apply with the proviso that you obtain a BSc (Honours) degree (if you apply for Trieste) and an MSc degree (if you apply for New Delhi/Cape Town), before the start of the fellowship. Please provide, in lieu of the Bachelor/Master diploma, a certificate issued by your University, confirming when you will complete your Bachelor/Master studies and complete with a transcript of all the courses completed and the scores obtained.
Please note that in the event that your PhD application is positively evaluated by the Fellowships Committee, the award will be kept on hold pending to the completion of your Bachelor/Master studies and submission of the relevant certificates.

I will defend my PhD thesis after the March/September deadline. Can I still apply for a long-term post-doc fellowship?
Yes, you may apply with the proviso that you obtain your PhD degree before the start of the fellowship. Please provide, in lieu of the PhD certificate, a document issued by your University and confirming when you will complete your PhD studies.
Please note that, in the event that the Fellowships Committee positively evaluates your application, the award will be kept on hold pending to the completion of your PhD studies and submission of the relevant certificates.

Is there an age limit to apply?
Long-term PhD: Candidates for Trieste (Italy) must be below the age of 32 years at the time of application. There is no age limit for applications for ICGEB New Delhi (India) and Cape Town (South Africa).
Long-term Post-doc: There is no age limit but preference is given to candidates below the age of 35.
Short-term PhD: No age limit.
Short-term Post-doc: No age limit.
SMART: There is no age limit, however preference is given to young scientists at the beginning of their research career.

To apply for a short-term fellowship do I have to be part of a group in an ICGEB Member State or I can apply without having any lab association?
You need to be associated with a lab as short-term fellowships are meant to fund ongoing collaborative research between scientists from ICGEB Member States and research groups at the ICGEB laboratories in Trieste, New Delhi and Cape Town.

Do I need to be enrolled in a PhD Programme (or at least accepted for one) to be eligible for the short-term pre-doc fellowships?
No, but preference is given to candidates already enrolled in a PhD Programme.

Application / certificates

Do I have to provide Cambridge, IELTS or TOEFL certificates?
Where English is not the applicant’s first language, the applicant must demonstrate sufficient proficiency in the English language to support successful study at research degree standard. A proficiency certificate (TOEFL, Cambridge, etc.) must be provided. This document is not required when scholastic education has been undertaken in English.
For the SMART fellowship the certificate is not requested.

Do I need to have my certificates translated into English and authenticated?
PhD: We request copy of the diploma certificates and transcripts (academic records) giving detailed information on all courses/final examinations completed, credit value or hours per course and grades received. All academic documents must be issued by the degree-granting University and bear the official seals and signatures and should be submitted in the original language accompanied by an official English translation of each document. Some institutions (i.e., Universities) issue original/official documents in English and these are acceptable.
We accept translations issued by the Institution or a professional translating service. Translations must be original and must include evidence of status and qualification to translate into English. Self-translated documents are not acceptable.
Translations must be literal (word-for-word) translation of each document. The translations must bear an original signature of the translator with date of completion.

Post-doc: PhD degree certificate, issued by the degree-granting University and bearing the official seals and signatures, they should be submitted in the original language accompanied by an official English translation.
Some institutions (i.e., Universities) issue original/official documents in English and these are acceptable.
We accept translations issued by the Institution or a professional translating service. Translations must be original and must include evidence of status and qualification to translate into English. Self-translated documents are not acceptable.
Translations must be literal (word-for-word) translation of each document. The translations must bear an original signature of the translator with date of completion.

SMART: not requested.

Is it mandatory to provide the English language proficiency certificate (TOEFL/IELTS) even if my education was in English?
The certificate is not required when scholastic education has been undertaken in English.

Application process

How does the application process works?
1) Check the requirement for the fellowship you are interested in;
2) Make contact with the ICGEB Group Leader/PI of your choice with a motivation letter, to determine availability of laboratory space and to define the research project proposal that will form an integral part of the application;
3) Complete the online application form uploading all the necessary documents;
4) Request the persons you have indicated as referees to send their letters by email to fellowships@icgeb.org by the application closing date.

What documents do I need to upload?
A list of the documents to be uploaded is available in the online application sections relevant to the individual fellowships:
PhD: https://www.icgeb.org/phd-fellowship-application-form/
Post-doc: https://www.icgeb.org/postdoctoral-fellowships/
Short-term PhD: https://www.icgeb.org/short-term-phd-fellowships-form/
Short-term Post-doc:
https://www.icgeb.org/short-term-postdoc-fellowships-form/
SMART: https://www.icgeb.org/activities/fellowship/http-www-icgeb-org-wp-content-uploads-2019-02-smart-app-form-250219-doc/

I have problems uploading my documents. What should I do?
You are allowed to upload one file for each field (max 20 MB per document in PDF, jpeg or word format).

I have submitted my application two days ago but have not received any acknowledgment from ICGEB?
Please note that an e-mail of confirmation is sent only after verification that all the requested documents have been provided. Please allow 15 days for the notification as the verification of documents takes some time.

Do I need to contact the Liaison Officer for the endorsement (for PhD and Post-doc long-term fellowships only)?
No, ICGEB will transmit to the individual Liaison Officers the eligible applications for the endorsement. Endorsement is a fundamental requirement for the Fellowship to be awarded.

Where can I find more information about the research carried out at ICGEB?
Click here: https://www.icgeb.org/the-faculty/

Where can I find a list of the ICGEB Group Leaders?
Click here: https://www.icgeb.org/the-faculty/

Where can I find a list of the ICGEB Member States?
Click here: https://www.icgeb.org/governance/members-states/

How many calls are open each year?
Long-term PhD: one call only (deadline: 31 March)
Long-term Post-doc: two calls, one in March (deadline: 31 March) and one in September (deadline: 30 September).
Short-term PhD: two calls, one in March (deadline: 31 March) and one in September (deadline: 30 September).
Short-term Post-doc: two calls, one in March (deadline: 31 March) and one in September (deadline: 30 September).
SMART: two calls, one in March (deadline: 31 March) and one in September (deadline: 30 September).

How can I contact the ICGEB Group Leader to support my project?
Send your potential supervisor an email, including an updated CV and indicating why you are interested to join his/her group, and what general area you would be interested in working on. Highlight your research experience, previous presentations and publications, what you expect to achieve through the fellowship. This will show that you are serious and well qualified.
Do not send a general circular message as this is unlikely to be successful.

How can I get a written statement from my prospective supervisor? Is it mandatory to apply?
The written statement is mandatory and is the first and essential step to apply for an ICGEB fellowship. This document is an indispensable part of the application as it confirms the willingness of the supervisor to host you, availability of laboratory space and defines the research project proposal that will form an integral part of the application.

Do I have to select a supervisor from the ICGEB Group Leaders or am I allowed to select a supervisor from outside ICGEB?
PhD/Post-doc fellowships (short-/long-term) can be requested only for research to be carried out in one of the ICGEB laboratories in Trieste (Italy), New Delhi (India) and Cape Town (South Africa). For these fellowships only ICGEB Group Leaders can be selected.
For SMART fellowships supervisors outside the ICGEB must be chosen (please refer to the guidelines for the SMART fellowships: https://www.icgeb.org/activities/fellowship/http-www-icgeb-org-wp-content-uploads-2019-02-smart-app-form-250219-doc/ )

I have contacted a potential supervisor but have not received any reply.
If you receive no reply in about a week/ten days, please send a gentle reminder. Group Leaders are often traveling and may have urgent commitments/deadlines in the period you are contacting them. Ensure your mails are correctly addressed and personalised.

Is ongoing collaboration between the applicant’s lab and an ICGEB research group a mandatory requirement for the short-term fellowships?
Yes, a collaboration between the two laboratories must be established as part of the application.

Can I apply again if my previous application has been rejected?
Yes, however you will need to complete a new application supported by updated documents.

When can I expect to receive the outcome from the ICGEB Fellowships Selection Committee?
Results are usually available within 2 months of the deadlines. However, depending on the number of applications received, this may take a bit longer. Please note that all applicants are contacted, successful and unsuccessful.

If I am awarded an ICGEB pre-doc fellowship, when will I start the PhD programme?
For Trieste (Italy) the starting date is set for 1 October.
For New Delhi (India) the starting date is set for 1 August.
For Cape Town (South Africa) the starting date is set for 15 January.
More information will be provided by the Group Leader/supervisor and by the PhD Course Coordinator (where applicable).

Can I select the enrolling Institute for the PhD Programme?
At ICGEB New Delhi students are enrolled at the Jawaharlal Nehru University, while in ICGEB Cape Town students are enrolled with the University of Cape Town.
ICGEB Trieste has agreements with many academic institutions, including The Open University (UK) and the International School for Advanced Studies (SISSA) in Trieste and the decision regarding the enrolling Institute is jointly taken by the ICGEB Fellowships Committee with the student’s supervisor.

Application/Letters of reference

How many reference letters are required for my application?
PhD/Post-doc: your application must be supported by three academic reference letters and at least one of these should be from a member of the University or College you attended most recently.
Short-term PhD/Post-doc: your application must be supported by two reference letters and at least one of these should be from a member of the University or College you attended most recently.
SMART: your application must be supported by two reference letters and at least one of these should be from a member of the University or College you attended most recently.

Can I send the recommendation letters together with my application?
No, do not upload the reference letters, as they will not be considered. Please request your referees to send their letters by email to fellowships@icgeb.org by the application closing date.

Will I be informed once the referees have submitted their references?
Applicants will be informed only if the reference letters have not been received so that they can solicit their referees. You will be notified on this issue in the acknowledgment.

Financial support, benefits, duration

How much is the stipend for a short-term ICGEB fellowship?
PhD: Monthly stipend for Trieste (Italy) Euro 1,300; New Delhi (India) USD 1,020; Cape Town (South Africa) ZAR 12,500.
Post-doc: Monthly stipend for Trieste (Italy) Euro 2,000; New Delhi (India) USD 1,590; Cape Town (South Africa) ZAR 18,750.
SMART: Stipend ranges from USD 800 to USD 1,500 monthly according to local conditions in the receiving country and seniority of the applicant.

How much is the stipend for a long-term ICGEB fellowship?
PhD: Monthly stipend for Trieste (Italy) Euro 1,300; New Delhi (India) USD 1,020; Cape Town (South Africa) ZAR 12,500.
Post-doc: Monthly stipend for Trieste (Italy) Euro 2,000; New Delhi (India) USD 1,590; Cape Town (South Africa) ZAR 18,750.

Do I have to pay for my own health insurance?
Medical health insurance coverage is provided by ICGEB for the duration of the fellowship.

How are the procedures to find accommodation?
For ICGEB Trieste a Housing Service is run through the Welcome Office – Friuli Venezia Giulia (http://www.icgeb.org/trieste-housing.html). More details will be provided with the letter of award.
For ICGEB New Delhi a Guest House is run on campus, on a twin-share basis, for a nominal rate. New Delhi personnel will book the accommodation on the fellow’s behalf.
For ICGEB Cape Town accommodation support is provided and arrangements are agreed prior arrival.

What is the duration for a long-term pre-doc fellowship?
Pre-doc fellowships are awarded for 3 years with the possibility of a 1-year extension (subject to request of the Supervisor and the availability of the funds).

What is the duration for a long-term post-doctoral fellowship?
Post-doc fellowships are usually awarded for 2 years with the possibility of a 1-year extension (subject to request of the Supervisor and the availability of the funds). It is possible to award fellowships for 1 year only.

What is the duration for a short-term pre-doc fellowship?
Short-term pre-doc fellowships are awarded for a period between 1 to 12 months maximum.

What is the duration for a short-term post-doc fellowship?
Short-term post-doc fellowships are awarded for a period between 1 to 6 months maximum.

What is the duration for a SMART fellowship?
SMART fellowships are awarded for a period between 3 to 9 months maximum.

Is it possible to modify the starting date indicated in the original application?
The starting date is usually agreed upon with the prospective supervisor and it should take into consideration the time needed for the selection and approval of the application and that to get all the necessary travel documents (such as visa, if applicable). In the event of serious and unforeseen circumstances, it can be modified, in agreement with the supervisor and the Fellowships Unit.
For long-term pre-doc fellowships, the staring date coincides with the commencement of the PhD Programmes.

Is there a provision for reagents and consumables allotted for ICGEB fellowships?
Provisions for the reagents and consumables are available from the budget of the ICGEB group hosting the fellow.

Scientific Mobility for Advanced Research Training (SMART) – ICGEB SMART Fellowship Programme

Eligibility criteria

Can I apply if I am not a national of an ICGEB Member State?
No, applicants must be nationals of an ICGEB Member State.

I belong to a Signatory Country. Can I apply?
No, the programme is open only to nationals of full ICGEB Member States.

I have double citizenship. Am I eligible for an ICGEB SMART fellowship?
Yes, as long as one of your nationality belongs to an ICGEB Member State.

My country is among the ICGEB Member States but does not have an Affiliated Centre. Am I eligible?
The Arturo Falaschi fellowships are open to all Member States, not only those with an Affiliated Centre.

Can I apply for a SMART fellowship if the receiving laboratory is in Italy (or India/South Africa)?
SMART fellowships for mobility support to laboratories located in Italy, India and South Africa can be considered only if the research activity proposed is not covered by one of the ICGEB laboratories (please see ICGEB Arturo Falaschi Short-term fellowships).

Is there an age limit to apply?
There is no age limit. However, preference is given to young scientists at the beginning of their research career.

I would like to apply for a SMART fellowship but I do not have a master degree. Am I eligible?
No, the minimum requirement for applying is an MSc or equivalent.

Is it compulsory to be a PhD student in order to apply for a SMART fellowship?
No. Applicants should be either registered for a PhD or have obtained their PhD degree within the last 5 years. Young scientists holding an MSc or equivalent can also apply.

I got my PhD 8 years ago, am I eligible for a SMART fellowships?
No. Applicants should have obtained their PhD degree within the last 5 years.

Host supervisor and receiving Institute

Is it compulsory to have a host supervisor/receiving Institute to apply for a SMART fellowship?
Yes, applicants need to have a host institute before applying, as the written agreement of the host institute is an integral and indispensable part of the application.

Are there any specific laboratories appointed by ICGEB for the SMART Fellowship programme?
No, all research Institutes in Member States can be selected. The call is open to nationals of ICGEB Member States wishing to spend a short-period in a research institution located in an ICGEB Member State other than their own.

Is it possible for the receiving laboratory to be located in a Signatory Country?
No, the host laboratory must be located in one of the ICGEB Member States.

Application procedure

What documents do I need to send?
1) The completed application (please download your copy of the document from: https://www.icgeb.org/activities/fellowship/http-www-icgeb-org-wp-content-uploads-2019-02-smart-app-form-250219-doc/)
2) Copy of your passport, even if expired (only the page with personal details is required);
3) Your updated CV and publications list;
4) Curriculum Vitae of the head of the receiving laboratory and complete list of publications (do not send papers).

How many reference letters are required for my SMART application?
Two reference letters, at least one of these should be a member of the University or College you attended most recently.

Can I submit the recommendation letters together with my application?
No, do not send the reference letters, as they will not be considered. Please request your referees to send their letters by email to fellowships@icgeb.org by the application closing date.

Who should write the reference letters? Can one of them be the Host Supervisor?
Normally the reference letters should be written by a person who is familiar with your work/plan of study, at least one of these should be a member of the University or College you attended most recently. Reference letters from the prospective host supervisor are not generally accepted.

Will I be informed once the referees have completed their references?
Applicants will be informed only if the reference letters have not been received so that they can solicit their referees. You will be notified on this issue in the acknowledgment.

Do I need to provide the English language proficiency certificate (TOEFL/IELTS)?
No, this certificate is not requested for the SMART fellowship.

How many calls are open each year?
There are two calls, one in March (deadline: 31 March) and one in September (deadline: 30 September).

I have submitted my application two days ago but have not received any acknowledgment from ICGEB?
Please note that an e-mail of confirmation is sent only after verification that all the requested documents have been provided. Please allow 15 days for the notification as the verification of documents takes some time.

Other general queries

How much is the stipend for a SMART fellowship?
The stipend ranges from USD 800 to USD 1,500 monthly, according to local conditions in the receiving country and seniority of the applicant.

Will the receiving Institute be provided with bench fees? How much?
A bench fee of USD 500 monthly is paid directly to the receiving laboratory based on the recommendation of the ICGEB Fellowships Committee. This amount is a contribution to the implementation of the research project proposal presented by the candidate and it is provided following the recommendation of the ICGEB Fellowships Committee, during the selection, depending on the type of project.

What is the duration for a SMART fellowship?
Between 3 to 9 months as maximum.

Can SMART fellowships be extended beyond the original awarded period?
No, SMART fellowships cannot be extended. For further training a new application will need to be sent.

Is it possible to divide the SMART fellowship in two periods?
No, SMART fellowships cannot be divided in two (or more) periods.

Do I have to pay for my own health insurance?
Medical health insurance coverage is provided by ICGEB for the duration of the fellowship.

For further information
Fellowships Unit
Tel: +39-040-3757382/7347
Email: fellowships@icgeb.org